How to Remove Duplicate Items in Microsoft Outlook

Microsoft Outlook is used by millions of people to store and manage different data. MS Outlook used PST i.e. Portable Storage Format to save various data including emails, calendar, contacts, tasks etc. People use Outlook applications to handle these data properly.

Sometimes, these PST data creates their replicas due to different internal and external factors. We need to remove these repetitive data to manage Outlook data properly. Hence, in this technical article we are going to discuss “How to Remove Duplicate Items in Microsoft Outlook” with ease.

Why Remove Duplicate PST files in Outlook?

We need to remove duplicate items from Outlook otherwise these repetitive items create various problems. Some of these problems include:

• Duplicate items in the Outlook increase the size of Outlook PST files.
• The repetitive items in Outlook creates confusion among the users which lead to misunderstandings and troubles.
• Duplicated PST files of Outlook fill the storage of Outlook applications very soon.
• Backup of duplicate emails and data on Exchange Server full storage capacity of the Server with repetitive data.

We have to delete repetitive PST data in Outlook to avoid these difficulties. We can delete duplicate objects in Outlook by using third party software available in the markets.

Outlook Duplicate Remover

How to Remove Duplicate Items in Microsoft Outlook Automatically

We can easily eliminate duplicate Outlook items with the help of professional tools. The professional tools are based on smart algorithms that remove your duplicate items without affecting original data. Outlook Duplicate Remover is one such professional tool that can delete all your repetitive data without losing any vital data.

This professional utility has a simple and interactive interface that assists users to run the tool efficiently. You have to follow these sets of instructions to remove duplicate items from Microsoft Outlook.

1. Firstly, download & install the Outlook Remover tool.
2. Open the professional tool.
3. Now, click on the Add PST option to add files in the tool.
4. Next, choose Outlook PST files that want to remove and press the process button.
5. Before moving forward ensure that all the instances of MS Outlook are closed.
6. Then, select the duplicate criteria and choose date range as per your requirement.
7. Hit the Next button and select comparison criteria & saving option and press the Next button.
8. Press the Run Task button and wait for a minute till the software completes your data removal process.
9. After some moments all duplicate items are removed from PST files and new PST files saved in the desired folder.
10. At the last close the application.

In the above sets of steps you can easily remove duplicate items from outlook without facing any problem. This third party tool has some amazing features which you find helpful during the file deletion process.

Features of Outlook Duplicate Remover

These are some useful techniques that will ease your file removal process.

• Users can search the duplicate items across the Outlook PST files.
• Easily removes duplicate items from multiple PST files in one attempt.
• After removing the duplicate email items it generates a fresh copy of Outlook emails in PST format.
• Date Range filter helps you to select and remove emails as per specific date.
• Compare criteria option to remove the duplicate data of Outlook emails based on certain rules.
• Ability to extract repetitive emails within the Microsoft Outlook folder and across the folder.
• Runs smoothly on all versions of Microsoft Windows.
• Supports removal of duplicate emails from PST files of MS Outlook versions of 2016, 2019, 2013 etc.
• Users can remove up to 25 items by using a demo version of the software.

Conclusion

In this technical note, we discussed “How to Remove Duplicate Items in Microsoft Outlook” easily by using professional software. Also, we discussed different reasons which lead to removal of duplicate items from Outlook. We detailed here step by step procedure to delete repetitive data in Outlook.We briefly focused on the key features of the professional tool which makes the entire removal process effective and efficient. Thanks for reading this article. I hope you found it interesting and learnt something useful from it.