How to Backup Office 365 Email

People use Microsoft Office 365 for their data storage and whole data management process. But, sometimes due to different reasons they need to backup Office 365 email data.

If you are looking for a solution to backup your Office 365 data. Then you are at the right place. Here, I will provide a solution for “How to Backup Office 365 Email” with manual and third-party tool methods.

Manual Method To Backup Office Email Easily

Manual method to backup Office 365 email is based on the eDiscovery tool of Office 365. These are steps involved to backup Office 365 mailboxes manually:

1. First of all login into your Office 365 account with Administrator credentials.
2. Now, move to Admin and select the Exchange option.
3. Then click on the Permissions in the left pan.
4. Here, go to Admin Roles and select Discovery Management.
5. In the Discovery Management option press + icon to add roles.
6. Now, click on the Mailbox Import/Export below roles.
7. After that in the Members click the + icon again and click once on the user name.
8. After completing the necessary steps press the Save button.
9. Now, go to Compliance Management move to in-place eDiscovery & hold and click on the + sign.
10. In this eDiscovery dialog box type the name and hit the Next button.
11. After that choose all mailboxes or specific mailbox from the available options as per your need.
12. Set Date Range filter and hit Next to continue.
13. Now, in the new tab named In-place Hold settings will be opened. Here you have to decide the number of days to which mailboxes are kept before deleting them from the server.
14. Then hit the Finish button.
15. After a confirmation message of a successful process click on the close button.
16. A search list appears, then click on the down arrow to save files into PST formats.

Now, you can easily view your Office 365 mailboxes on your system in PST format. This manual approach is a tedious and time-consuming process. That’s why it is recommended to use any good professional tool to backup Office 365 data.

How to Backup Office 365 Email Automatically

You can automatically backup Office 365 email and other data with the help of a professional tool. Professional tools have the ability to export your data without causing any errors. Office 365 Backup and Restore tool is one such professional tool that can easily backup and restore your Office 365 data with all its attachments.

Office 365 Backup and Restore

This professional tool has a simple and user-friendly GUI that assists users to run the tool efficiently. You should use these steps to backup Office 365 data:

1. Firstly, download and install the Office 365 backup tool.
2. Open the professional tool and choose the backup option.
3. Now, provide login details of the Office 365 account and assign permission rights.
4. Then in the software window select Get-Mailbox online and choose mailboxes that you want to backup and press the Next button.
5. After that select file saving format in which you want to save Office 365 emails.
6. Next, provide a destination path at which you want to save your backup files and hit Next.
7. Now, a new popup window will appear. Here, you have to provide a data range feature to filter mailboxes from Office 365 emails.
8. You can use the Naming Convention feature as per your need and hit the Apply button.
9. Now, the email backup process has started. You should wait till the professional tool backs up your Office 365 mailboxes.
10. Then click OK on the message showing files saved successfully.
11. At the last, you can download the CSV report for the entire conversion process and close the professional application.

Here, you are free to access your Office 365 mailboxes in the desired format at the predefined folder location. This professional tool has some advanced features that make the entire backup process efficient and smooth.

Features of Office 365 Backup Tool

These are some awesome features of the Office 365 backup tool.

• Easily backup Office 365 email and restore them without any interruptions.
• Able to export Office 365 to PST file and Outlook PST to Office 365.
• Download Office 365 data including emails, contacts, calendar, task etc. with ease.
• Have a date range feature to filter specific emails.
• Can migrate emails to other email clients Gmail, Thunderbird, Yahoo, etc.
• Ability to save emails at the desired folder location.
• Option to assign impression rights to access multiple mailboxes.
• Can save the backup of emails into PST, PDF, MSG, EML, MBOX, EMLX file formats.
• The trial version of the tool is available for a free evaluation.
• Support all the versions of Mac OS and Windows OS.

Conclusion

In this technical article, we discussed with the help of a manual and professional tool approach. We discussed here both manual and professional tool methods with all its steps to backup emails easily. Also, we detailed key features of the professional Office 365 Backup & Restore Solutions. Thanks for reading this post. I hope you find it useful and interesting.